A regular session of the Granite Falls City Council was called to order by Mayor David Smiglewski at 7:30 p.m., Monday, October 5th in the Council Chambers of City Hall.  Council Members present: DuWayne Galow, Bill Miller, Steve Schaub, and Joe Fagnano.  Council Members absent: Scott Peterson and Steve Nordaune.  Staff present: City Manager Bill Lavin, Finance Director Darcy Mulvihill and City Clerk Joan Taylor.  Also in attendance was Advocate Tribune News Editor Scott Tedrick.


   A regular session of the Granite Falls City Council was called to order by Mayor David Smiglewski at 7:30 p.m., Monday, October 5th in the Council Chambers of City Hall.  Council Members present: DuWayne Galow, Bill Miller, Steve Schaub, and Joe Fagnano.  Council Members absent: Scott Peterson and Steve Nordaune.  Staff present: City Manager Bill Lavin, Finance Director Darcy Mulvihill and City Clerk Joan Taylor.  Also in attendance was Advocate Tribune News Editor Scott Tedrick.
    MINUTES:  M/S MILLER/SCHAUB TO APPROVE THE MINUTES OF THE SEPTEMBER 21ST REGULAR MEETING. Motion carried unanimously by those present.
    BILLS:  M/S SCHAUB/GALOW TO APPROVE BILLS PRESENTED FOR PAYMENT.  Motion carried unanimously by those present.
    REPORTS:  The following reports were acknowledged at this time: Building Inspector, Fire Department, Kilowatt Community Center Board, Utilities Commission and Public Works.
    MAINTENANCE OF CITY BUILDING:  The following proposals were received at 2:00 p.m. on Thursday, October 1st for the maintenance of city buildings:
    Contractor    Monthly     Add’l  Work    Window Washing
    Heartland
      Industries    $875.00    $10 per hour     No Bid
    RKS Cleaning    $700.00    $13 per hour      $13 per hour   
    Jubilee Clean.    $4,292.76    $30 per hour     No Bid

    Following discussion concerning an additional bid received October 2nd at 8:00 a.m. and as the City Attorney felt the city could not recognize this bid as not having been timely delivered, Miller introduced a resolution and moved its adoption to accept the low bid from RKS Cleaning in the amount of $700 per month and $13 per hour for any additional work requested for the maintenance of city buildings along with $13 for cleaning of windows at the City Hall building.
RESOLUTION NO. 09-156
RESOLUTION ACCEPTING BID FOR
MAINTENANCE OF CITY BUILDINGS
(Copy on file in the city clerk’s office)
    With second by Fagnano, the resolution was adopted unanimously by those present.
    FIRE DEPARTMENT:  The following quotes were received for the purchase of a lift strut under the 2008 FEMA Fire Safety Program grant.
    Company    Bid_____
    Midwest Supply    $4,143.45
    Res-Q-Jack    $4,622.51
    Upon the recommendation of the Fire Department Equipment Committee, Galow introduced the following resolution and moved it adoption accepting the quote received from Midwest Supply for the purchase of this equipment.
RESOLUTION NO. 09-157
RESOLUTION ACCEPTING QUOTE FOR
PURCHASE OF FIRE SAFETY EQUIPMENT
(Copy on file in the city clerk’s office)
    With second by Miller, the resolution was adopted unanimously by those present.
    HVAC SYSTEM:  Council reviewed a proposal received from Chappell Central, Inc. for the maintenance of the City Hall’s HVAC system.  Following discussion Galow introduced a resolution and moved its adoption accepting the proposal received from Chappell Central, Inc. as follows:
        Fall    Spring     Total___

    2009    $727.30        $   727.30
    2010    $744.45    $537.73    $1,282.18   
    2011    $761.60    $550.29    $1,311.89
    2012        $562.84    $   562.84

RESOLUTION NO. 09-158
RESOLUTION ACCEPTING PROPOSAL
FOR MAINTENANCE OF HVAC SYSTEM
CITY HALL
(Copy on file in the city clerk’s office)
    With second by Schaub, the resolution was adopted unanimously by those present.
    WATER TREATMENT PLANT:  Council reviewed the Loan Resolution received from USDA Rural Development concerning financing for the relocation of the Water Treatment Plant.  Following discussion Fagnano introduced a resolution authorizing the Mayor and City Manager to execute the Loan Resolution with Rural Development in the total amount of $8,120,000 of which $6,000,000 is the grant award.
RESOLUTION NO. 09-159
LOAN RESOLUTION
(Copy on file in the city clerk’s office)
    With second by Schaub, the resolution was adopted unanimously by those present.
    SMALL CITIES DEVELOPMENT GRANT PROGRAM:  Council reviewed a proposal received from the Upper Minnesota Valley Regional Development Commission to act as Overall Administering Agent on behalf of the Cities of Granite Falls and Clarkfield concerning the Small Cities Development Grant award received for the rehabilitation of 22 owner-occupied houses, 4 rental units and 1 commercial property.  Following discussion Miller introduced a resolution authorizing execution of the contract with the Upper Minnesota Valley Regional Development Commission in an amount not to exceed $94,260 to act as administrative agent relative to this grant award.
RESOLUTION NO. 09-160
RESOLUTION AUTHORIZING EXECUTION OF
CONTRACT FOR ADMINISTRATIVE SERVICES
UPPER MINNESOTA VALLEY
REGIONAL DEVELOPMENT COMMISSION
(Copy on file in the city clerk’s office)
    With second by Galow, the resolution was adopted unanimously by those present.
    ELECTRICAL DEPARTMENT:  Upon recommendation of Electrical Superintendent Reznechek, Miller introduced the following resolution and moved its adoption calling for quotes for the purchase of street light fixtures to complete the conversion on Prentice Street south of 9th Avenue.
RESOLUTION NO. 09-161
RESOLUTION CALLING FOR QUOTES FOR
PURCHASE OF STREET LIGHT FIXTURES
(Copy on file in the city clerk’s office)
    With second by Schaub, the resolution was adopted unanimously by those present.
    FLOOD MITIGATION:  Council discussed possibly considering the rehabilitation of the pedestrian bridge as a flood mitigation project. Council also reviewed an update and timeline relative to the restoration of Reaches 3 & 4.  They also were given a copy of the proposed plaque to be placed at the former site of City Hall.
    K.K.BERGE BUILDING:  Following discussion it was the consensus of council to winterize the building unless the Granite Falls Riverfront Revitalization group is interested in paying the utility costs over the winter months.
    LEVEE IMPROVEMENTS:  Council received an update concerning levee improvements and was advised the work should begin shortly.
    WELL DEVELOPMENT:  Staff advised council that once the bids for relocation of the Water Treatment Plant have been received, it is possible that should the bids come in under budget Rural Development may consider adding some portion of the costs for well development to the relocation project.
    MN FALLS DAM:  Council reviewed a Fact Sheet received from Xcel Energy which describes the existing dam and project schedule concerning the draw down of the Minnesota River.  Council discussed the open house hosted by Xcel Energy which was held at City Hall on October 1st to discuss the Minnesota Falls Project.
    2010 BUDGET:  Council discussed various ways to reduce the tax levy for taxes payable 2010.
    PERSONNEL:  Staff advised council that he had received a letter of resignation from Sandy McReynolds as part time retail clerk at the Riverside Bottle Shop effective October 17th.  Staff will begin the process of filling this position.
    CHARITABLE GAMBLING:  Council acknowledged receipt of a Minnesota Lawful Gambling Application for Exempt Permit from the YME Hoops Club conduct a raffle.  Council agreed to waive the 60-day time requirement of this permit application and took no further action indicating to the state that the local authority approves the application.
    ADJOURN:  M/S/P MILLER/SCHAUB TO ADJOURN at 8:24 p.m.                            David Smiglewski
    Mayor
ATTEST:
    Joan M. Taylor
    City Clerk
October 29, 2009
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